Country Club Swim League

Swimtopia Tutorials and Quick Reference Guide

Swimtopia –

Lineup Completion - 

2026 - Swimtopia Training Webinar for CCSL - Meet Entries

2025 - Swimtopia Training Webinar for CCSL - Meet Entries

• Finding and editing meets in Swimtopia - Schedule - Meets/Events & Templates

• Meet Setup and Collecting Swimmer Status and Entry Preferencces

• Meet Entry Preferences - Configuration Options
  • General Instructions for parents for meet entries - Entry Instructions
  • Designating swimmers in or out for a meet –
    • Participation Assumption
    • Sign-up Options
    • Setting up Relays - Relay Generation
• Configuring Meet Signup Status
• Completing Meet Entries

Overview - Meet Entries -Webinar Video - Meets and Entries

• Printing a blank entry worksheet - Meet Entries Matrix Report

• Entering Swimmers
  • Meet Entries Matrix
  • Meet Entries Matrix Color Indicators
  • Individual Athlete's Detail View
  • Meet Entries, Bulk Editing View
  • Entering Swimmers in Extra Events
  • Relay Entries
  • Swim-Ups for Individual and Relay Entries

• Once Entries Are Done

• Checking Your Entries - Meet Entries Matrix

• Pre Meet Reports - Pre-Meet Reports - Athletes and Entries

• Exchanging Your Entries - SwimTopia Meet Entries – Ready to Merge

• Sharing Meet Files With Your Team - Adding Files to Meets and Events

• Merging the Meet – SwimTopia Meet Entries – Ready to Merge

• Designating Lanes

• Merge Meet Entries (Home Team) –
• Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia

• Once the meet is merged you them will move over to Meet Maestro

Meet Maestro –

2025 Training Webinar for Meet Maestro

Overview - Getting Started with Meet Maestro - Meet Maestro™ Demo

Printing Meet Reports – Meet Maestro Settings - Pre-Meet Reports

Accessing Reports

Report Design Options

Available Reports

HEAT SHEET

PSYCH SHEET

TIMER SHEETS

PLACE JUDGE FORM

SESSION REPORT

ATHLETE CHECK-IN

RECORDS

Label Tips

Printing Tips

Display Reports on your SwimTopia Site

Saving Reports in PDF Format

Mobile Ap Setup - Mobile Ap Help Section

Running the Meet - Running Your Meet

Entry Substitutions and Changes - Meet Maestro - Entry Additions & Edits

Adding Swimmers After Meet Merge - Adding Swimmers After Merge

Entering Results -Meet Maestro - Results Entry

Scoring and Team Scores - Point Scoring and Standings

How to fix conflict between times and place judges - Judge Override of Timed Places

Ribbon Labels - AWARD LABELS

Post Meet - After Your Meet

Uploading Your Results to Swimtopia - Meet Maestro Settings – Finish & Export

Overview - Meet Maestro Settings – Post-Meet Reports

Meet Reports

• RESULTS
• AWARD LABELS
• TIMER VERIFICATION
• IMPROVEMENT LABELS
• RECORD BREAKER LABELS
• TEAM SCORES

Transferring Results when your meet is done - Meet Maestro Settings – Finish & Export

Editing Imported Results in Swimtopia - Editing Existing Results in Swimtopia

Additional Resources

• Editing Your Team Info Page on the CCSL Website and Designating Coaches and Reps to grant them access to this info and league e mails.

• Team Info Page Editing Instructions

• Adding a Coach

• Designating People to Roles

• Volunteer Management –

• Swimtopia Volunteer Management Section

• Volunteer Signups: How Does Your Team Manage Them?

• Swimtopia Volunteer Setup Webinar

• Transferring Your Prior Results from Team Manager
• Registration Setup –

• ASA - Getting Started with SwimTopia Webinar

• Swimtopia Help Links

• Swimtopia Help Center - https://help.swimtopia.com/hc/en-us

• Swimtopia Help Phone - 877-856-2940 (Option 2) (Option 6 after hours)